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London PHV licensing & your obligations

What SERU is checking

The TfL Safeguarding, Equality, Regulatory and Roads Assessment (SERU) tests whether you understand your legal duties as a Private Hire Vehicle (PHV) driver in London, not just your driving skill. Licensing questions form a solid chunk of the topic bank, so know the structure cold.

The three licences you need

  • A PHV driver's licence, issued by TfL, is separate from your DVLA driving licence.
  • The vehicle itself needs a separate PHV vehicle licence.
  • You can only accept bookings through a licensed PHV operator - the vehicle, driver and operator licences are three distinct things and all three must be valid and linked before a job can legally run.

No plying for hire

  • PHVs must NEVER ply for hire - that means no stopping for a street hail and no waiting at a rank hoping to be flagged down.
  • Every single journey must be pre-booked through a licensed operator before you set off.
  • Only licensed London taxis (black cabs) can ply for hire; a PHV doing this is operating illegally and risks losing its licence.

Booking records and the operator link

  • Every trip needs a booking confirmation from the operator, usually showing driver, vehicle and passenger details, before the passenger gets in.
  • You must be able to show this booking information if asked by police or a TfL compliance officer.
  • Working for an operator you're not licensed with, or picking up a job that wasn't booked through your operator, breaks the rules even if the passenger asked you directly.

Licence conditions and renewal

  • PHV driver licences are typically issued for up to 3 years, and you must renew before expiry - driving on an expired licence is an offence.
  • You must tell TfL of relevant changes yourself: convictions, cautions, health conditions affecting fitness to drive, and change of address.
  • A DBS (criminal record) check and medical fitness declaration are required at application and renewal - failing to disclose is treated far more seriously than the original issue itself.

Common mistakes candidates make

  • Confusing PHV rules with black cab rules - PHVs cannot use taxi ranks or be hailed, black cabs can.
  • Assuming a friendly regular passenger booked 'directly' is fine to carry - it still has to go through the operator.
  • Forgetting that insurance must specifically cover hire and reward use, not just social/domestic driving - ordinary car insurance is not enough.
  • Thinking one licence covers everything - remember it's driver + vehicle + operator, all three, all valid, all linked.
  • PHV driver, vehicle, and operator licences are three separate TfL licences and all three must be valid together.
  • PHVs must never ply for hire - no street hails, no waiting at ranks - only black cabs can do that.
  • Every PHV journey must be pre-booked through a licensed operator before the passenger boards.
  • You must be able to produce booking confirmation details if asked by police or a TfL compliance officer.
  • PHV driver licences generally run for up to 3 years and must be renewed before they expire.
  • Driving with an expired PHV driver licence is a criminal offence.
  • You must self-report new convictions, cautions, and relevant health changes to TfL, not wait to be asked.
  • A DBS check and a medical fitness declaration are required both at initial application and at renewal.
  • Failing to disclose a conviction or health issue is treated more seriously by TfL than the original matter.
  • Your vehicle insurance must specifically cover hire and reward (private hire) use, not just standard social use.
  • Accepting a job not booked through your own licensed operator is illegal, even if the passenger contacted you directly.
  • A change of address must be reported to TfL as part of keeping your PHV driver licence valid.
How many separate TfL licences are involved in a legal PHV job?
Three - the driver licence, the vehicle licence, and the operator licence - all must be valid and linked.
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Can a PHV stop for someone waving it down in the street?
No - PHVs must never ply for hire; only licensed black cabs can accept street hails or use ranks.
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What must happen before a passenger gets into a PHV?
The journey must already be booked through a licensed operator, with a booking confirmation in place.
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Who can ask to see your booking confirmation details?
Police or a TfL compliance officer, and you must be able to produce them.
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How long is a PHV driver licence typically issued for?
Up to 3 years, after which it must be renewed before it expires.
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What happens if you drive on an expired PHV driver licence?
It is a criminal offence.
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If you get a new conviction after being licensed, what must you do?
Self-report it to TfL - you must not wait to be asked.
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What two checks are required at both application and renewal?
A DBS (criminal record) check and a medical fitness declaration.
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Is non-disclosure of a conviction treated more or less seriously than the conviction itself?
More seriously - TfL treats failure to disclose as a bigger issue than the original matter.
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What kind of insurance cover does a PHV driver need?
Cover specifically for hire and reward use - ordinary social/domestic car insurance is not enough.
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Is it legal to accept a job a regular passenger asks for directly, bypassing the operator?
No - every job must go through your licensed operator, even for regular or friendly passengers.
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Besides convictions and health, what other change must you report to TfL?
A change of address.
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Which vehicles are legally allowed to ply for hire in London?
Only licensed London taxis (black cabs) - never PHVs.
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What's the key difference between a PHV licence and a DVLA driving licence?
They are separate - the PHV driver licence is issued by TfL specifically for private hire work, on top of your normal DVLA licence.
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Safeguarding passengers & lost property

Why safeguarding matters

As a licensed London PHV driver you are often alone with vulnerable passengers - children, people who are drunk, disabled, elderly, or in distress. TfL and the Mayor's Suitability Policy expect you to actively protect passenger welfare, not just drive from A to B. Safeguarding failures (ignoring signs of abuse, exploitation, or a passenger being unsafe) can lead to licence revocation.

Recognising a vulnerable passenger

Look out for signs of child sexual exploitation (CSE), being under the influence, confusion (possible dementia), visible injury, distress, or a passenger who seems controlled or frightened by another person in the vehicle. If you suspect a child is being exploited or trafficked, do not just complete the job as normal.

What to do if you're worried

  • Do not challenge a suspected abuser directly - this can escalate risk.
  • If there is immediate danger, call 999.
  • For a concern that is not an emergency, call 101 or report via the Metropolitan Police.
  • You can also report safeguarding concerns to TfL directly - they take licence-holder reports seriously.
  • Note the vehicle details, time, pick-up/drop-off points, and description as soon as safely possible - accurate records help police act.

Passengers who are drunk or vulnerable

You can refuse a fare if you reasonably believe a passenger poses a risk to you, themselves, or your vehicle - but refusal must be reasonable and non-discriminatory. Never leave a heavily intoxicated or vulnerable passenger in an unsafe location (e.g. putting them out in an unfamiliar or dangerous area) - get them home safely or seek help.

Lost property rules

When a passenger leaves property in your vehicle, you must hand it in as soon as reasonably practicable - normally to the nearest police station, or return it directly to the owner if you can identify them quickly. Keep a simple log: date, item description, and where/when handed in - this protects you if there's a dispute. Never keep, sell, or dispose of lost property yourself, even after a long wait.

Common mistakes

  • Assuming lost property is 'finders keepers' after a short wait - it isn't; you must make reasonable efforts to return it.
  • Confronting a suspected exploiter or abuser yourself instead of reporting.
  • Failing to note journey details when something felt wrong, making later police reports far less useful.
  • Refusing all drunk passengers outright rather than judging each situation - blanket refusal policies can breach your licence conditions.
  • Not knowing that TfL itself is a valid channel for safeguarding reports, not just the police.
  • In an emergency or immediate danger, always call 999 first.
  • For a non-emergency safeguarding concern, report to police on 101 or directly to TfL.
  • Never confront a suspected abuser or exploiter yourself - report it instead.
  • Lost property must be handed in as soon as reasonably practicable, usually to the nearest police station.
  • You must make a genuine effort to return lost property to its owner if identifiable - you cannot simply keep it.
  • Keep a record (date, item, where handed in) whenever you deal with lost property.
  • You can refuse a fare if a passenger poses a genuine risk, but refusal must be reasonable, not discriminatory.
  • Never abandon a vulnerable or intoxicated passenger in an unfamiliar or unsafe location.
  • Suspected child sexual exploitation (CSE) must always be reported, never ignored or dismissed.
  • Note vehicle occupants, pick-up/drop-off points and times whenever you have a safeguarding concern - this evidence helps police.
  • TfL treats safeguarding failures as a suitability issue that can lead to licence revocation.
  • Signs of vulnerability include confusion, visible injury, intoxication, distress, or being controlled by another person present.
What number should you call if a passenger is in immediate danger?
999
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What number do you use to report a non-emergency safeguarding concern to police?
101
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Besides the police, which body can you report a safeguarding concern to directly?
TfL
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Should you confront a passenger you suspect is exploiting or abusing someone else in your vehicle?
No - never confront them directly; report your concern instead
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How quickly must you hand in lost property found in your vehicle?
As soon as reasonably practicable, usually to the nearest police station
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Can you keep lost property if nobody claims it after a while?
No - you must make genuine efforts to return it; it is not yours to keep, sell or dispose of
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What details should you log when handing in lost property?
Date, description of the item, and where/when it was handed in
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Can you refuse to carry a passenger you believe poses a genuine risk?
Yes, if reasonable and not discriminatory - blanket refusal policies breach licence conditions
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What must you never do with a heavily intoxicated or vulnerable passenger?
Never abandon them in an unfamiliar or unsafe location - help get them home safely or seek help
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What is CSE and how should a driver respond to suspected cases?
Child Sexual Exploitation - always report suspected CSE, never ignore or dismiss it
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What information should you record if you have a safeguarding concern during a journey?
Vehicle occupants, description, pick-up and drop-off points, and times
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What can happen to your licence if you fail to act on safeguarding issues?
TfL can revoke your licence, treating it as a suitability issue
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Name three signs that a passenger may be vulnerable.
Any three of: confusion, visible injury, intoxication, distress, or being controlled by another person present
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Equality, disability & assistance dogs

Why this topic matters

The SERU (Safety, Equality, Regulatory and Underground) assessment tests whether you understand your legal duties to disabled passengers. This is one of the most heavily examined areas because refusing a disabled passenger or an assistance dog is a criminal offence, not just bad customer service.

The legal duty

Under the Equality Act 2010, licensed private hire drivers must carry passengers with assistance dogs and must not charge them extra for doing so. The dog must travel with the passenger, either on their lap or on the floor of the vehicle - never in the boot unless the passenger specifically agrees to that arrangement.

What counts as an assistance dog

Assistance dogs are not just guide dogs for blind people. They include hearing dogs for deaf people, dogs trained to alert to seizures or diabetic episodes, and dogs trained to support people with physical disabilities or autism. You cannot demand to see an identification card or certificate before accepting the booking - refusal is unlawful even if the dog has no visible harness or ID.

Medical exemptions

A driver can apply to TfL for a medical exemption certificate if they have a genuine medical condition, such as a severe allergy or asthma, that means they cannot carry dogs. This exemption must be displayed in the vehicle at all times and shown to the passenger. Without a valid, displayed exemption certificate, refusing an assistance dog is an offence and can lead to prosecution, a fine, and loss of licence.

Wheelchairs, mobility aids and other duties

Drivers must not refuse a passenger or charge extra because they are in a wheelchair, use a mobility scooter that folds to fit the vehicle, or need help with luggage related to their disability. Reasonable assistance should be offered - for example helping someone into the vehicle or securing a folded wheelchair - unless doing so would cause injury to the driver.

Common mistakes to avoid in the exam

  • Thinking only guide dogs count as assistance dogs - all trained assistance dogs are covered.
  • Believing you can charge a cleaning fee for carrying a dog - you cannot.
  • Assuming an allergy alone is a lawful excuse - only a TfL-issued, displayed exemption certificate is a lawful excuse.
  • Forgetting that refusal can result in prosecution AND licence revocation, not just a warning.
  • Confusing 'reasonable adjustment' duties (helping into the car) with unreasonable demands (lifting someone bodily, which is not required).

Key takeaway

Treat every disabled passenger and every assistance dog as a booking you must accept. The only lawful way out is a displayed TfL medical exemption certificate - nothing else.

  • Refusing to carry an assistance dog without a valid TfL exemption certificate is a criminal offence under the Equality Act 2010
  • You must NOT charge extra for carrying an assistance dog
  • Assistance dogs include guide dogs, hearing dogs, seizure-alert dogs, diabetic-alert dogs and autism-support dogs, not just guide dogs
  • You cannot lawfully demand ID or certification for an assistance dog before accepting a fare
  • A medical exemption certificate must be issued by TfL and physically displayed in the vehicle
  • An unproven allergy or personal dislike of dogs is NOT a lawful reason to refuse
  • Assistance dogs should travel on the passenger's lap or on the vehicle floor, not the boot, unless the passenger agrees otherwise
  • Refusing a wheelchair user or charging them extra is also unlawful under the Equality Act 2010
  • Drivers should offer reasonable assistance with boarding and mobility aids where safe to do so
  • Breaching these duties can lead to prosecution, a fine and revocation of your PHV driver licence
  • Folding mobility scooters that fit safely in the vehicle must be accommodated where practicable
  • TfL enforces these rules through both criminal prosecution and licensing action, so a single serious breach can end a licence
What law creates the duty to carry assistance dogs without extra charge?
The Equality Act 2010
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Can you charge more for carrying an assistance dog?
No - charging extra for an assistance dog is unlawful
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Name four types of assistance dog beyond guide dogs.
Hearing dogs, seizure-alert dogs, diabetic-alert dogs, and autism-support dogs
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Can you ask a passenger to prove their dog is a genuine assistance dog before accepting the booking?
No - you cannot lawfully demand ID or certification before accepting the fare
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What is the only lawful reason to refuse to carry an assistance dog?
Holding a valid TfL-issued medical exemption certificate, displayed in the vehicle
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Does having a dog allergy automatically excuse a driver from carrying assistance dogs?
No - only a TfL-issued, displayed exemption certificate is a lawful excuse
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Where should an assistance dog travel in the vehicle?
On the passenger's lap or the vehicle floor, not the boot, unless the passenger agrees to another arrangement
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Is it lawful to charge a wheelchair user extra or refuse their booking?
No - this is unlawful under the Equality Act 2010
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What must a driver do with a TfL medical exemption certificate?
Display it in the vehicle at all times and show it to the passenger
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What are the possible consequences of unlawfully refusing an assistance dog?
Prosecution, a fine, and revocation of the driver's PHV licence
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Must a driver physically lift a passenger into the vehicle if asked?
No - reasonable assistance is expected, but drivers are not required to do things that would cause injury, such as bodily lifting
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Should a driver accommodate a folding mobility scooter?
Yes, where it fits safely in the vehicle and it is practicable to do so
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Who enforces assistance dog and disability access rules for PHV drivers in London?
Transport for London (TfL), through both criminal prosecution and licensing action
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Driver behaviour & the Highway Code in London

Why this matters

The SERU (Safety, Equality and Regulatory Understanding) assessment tests whether you drive to a standard that protects passengers, pedestrians and other road users across London. Examiners are checking attitude as much as knowledge - courteous, defensive driving is the theme running through every answer.

Speed limits and stopping distances

  • Default limit on a single carriageway with street lighting (unless signed otherwise) is 30mph.
  • Smart motorways and many TfL red routes have variable limits shown on gantries - obey the number shown, not the usual limit.
  • Stopping distance = thinking distance + braking distance. At 30mph this is about 23 metres (roughly six car lengths); at 60mph it is about 73 metres.
  • Wet roads double braking distance, so leave at least a four-second gap in the rain.

The two-second rule

  • In dry conditions, leave a minimum two-second gap to the vehicle in front.
  • Double it to four seconds in wet weather, and increase further in icy or foggy conditions.

Priorities and vulnerable road users

  • Pedestrians who have started crossing at a junction you're turning into have priority - give way.
  • Cyclists get a minimum overtaking clearance of 1.5 metres at speeds up to 30mph, and more space at higher speeds.
  • At zebra crossings, stop for anyone waiting to cross; at pelican, puffin and toucan crossings, obey the light sequence.
  • Horse riders and learner drivers should be given extra space and patience.

Common mistakes candidates make

  • Forgetting that mobile phone use is banned even when stationary in traffic with the engine running - only allowed if the vehicle is safely parked with the engine off, or for a genuine emergency call to 999/112 when it's unsafe to stop.
  • Undertaking on a motorway or fast road - always overtake on the right unless traffic is queuing and moving slower in the outside lane.
  • Ignoring bus lane hours - PHVs are not automatically exempt; check the times on the sign, as many London bus lanes now allow taxis but not all private hire vehicles.
  • Tailgating in queuing traffic, which removes your ability to react to a sudden stop.

Alcohol and fitness to drive

  • The drink-drive limit in England is 80mg alcohol per 100ml blood - but professional drivers should treat this as zero tolerance.
  • Fatigue, medication side-effects and eyesight below the number-plate test (20.5 metres in daylight) are all grounds to refuse to drive.

Attitude the examiner wants to see

  • Anticipation and hazard perception ahead of reaction.
  • Courtesy to pedestrians, cyclists and other drivers, even when they're in the wrong.
  • Calm, professional responses if a passenger or road user behaves aggressively.
  • Stopping distance at 30mph is about 23 metres (six car lengths); at 60mph about 73 metres.
  • Leave a two-second gap in dry conditions, doubled to four seconds when wet.
  • Minimum overtaking clearance for cyclists is 1.5 metres at speeds up to 30mph.
  • The drink-drive limit is 80mg alcohol per 100ml blood, but professional drivers should treat it as zero tolerance.
  • Mobile phones may only be used if the vehicle is safely parked with the engine off, or for a genuine 999/112 emergency when stopping is unsafe.
  • Pedestrians already crossing a side road have priority over a vehicle turning into it.
  • Default urban speed limit with street lighting is 30mph unless signs say otherwise.
  • The eyesight standard is reading a number plate at 20.5 metres in daylight.
  • PHVs are not automatically exempt from bus lanes - always check the times and vehicle types shown on the sign.
  • Never undertake - always overtake on the right, except when traffic is queuing and the outside lane is moving slower.
  • Stop for pedestrians waiting at a zebra crossing; obey the light sequence at pelican, puffin and toucan crossings.
  • Fatigue, medication side-effects or failing the eyesight test are all valid reasons to refuse to drive.
What is the stopping distance at 30mph?
About 23 metres, roughly six car lengths.
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What is the stopping distance at 60mph?
About 73 metres.
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What following gap should you leave in dry conditions?
A minimum of two seconds.
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What following gap should you leave in wet conditions?
At least four seconds - double the dry-weather gap.
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What is the minimum overtaking clearance for cyclists up to 30mph?
1.5 metres.
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What is the legal drink-drive limit in England?
80mg of alcohol per 100ml of blood - but professional drivers should treat it as zero.
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When can you legally use a mobile phone while driving?
Only when safely parked with the engine off, or to call 999/112 in a genuine emergency where stopping is unsafe.
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Who has priority when you're turning into a side road and a pedestrian is crossing it?
The pedestrian - give way to them.
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What is the default speed limit on a lit single carriageway?
30mph, unless signs state otherwise.
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What is the eyesight standard for driving?
Being able to read a number plate at 20.5 metres in daylight.
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Are private hire vehicles automatically allowed in bus lanes?
No - always check the times and permitted vehicle types on the sign.
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Is undertaking on a motorway acceptable?
No, except when traffic is queuing and the outside lane is moving more slowly than your lane.
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What should you do at a zebra crossing?
Stop for anyone waiting to cross.
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Name three valid reasons to refuse to drive a shift.
Fatigue, medication side-effects, or failing the eyesight test.
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What quality does the SERU examiner primarily want to see?
Anticipation, courtesy and calm professional judgement, not just rule recall.
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Ranks, plying for hire & bookings law

The golden rule

In London, only a licensed taxi (the traditional black cab) may ply for hire. A private hire vehicle (PHV) - which covers minicabs and app-based cars like Uber - must NEVER ply for hire. This is the single most-tested idea in this topic, so get it locked in early.

What 'plying for hire' actually means

It means a vehicle is out on the street, available and inviting a member of the public to get in and go, without any booking having been made first. It includes cruising for trade, stopping when someone waves you down, or parking up somewhere hoping to be approached. If a PHV driver does any of this, they are committing an offence under the Private Hire Vehicles (London) Act 1998.

Ranks are for taxis only

Taxi ranks (the marked bays outside stations, hotels, and on the street) are reserved exclusively for licensed London taxis. A PHV must not wait at, queue on, or use a rank to pick up passengers, even briefly, even if the rank looks empty. Only taxis carry the roof light ('TAXI' sign) and are legally allowed to be hailed or ranked - a PHV must never give the impression it is a taxi.

Every PHV journey must be pre-booked

A passenger must book through a licensed PH operator BEFORE the journey starts. The operator records the booking (driver, vehicle, and journey details) and only then is the driver allowed to go and collect the passenger. This applies just as much to app bookings (Uber, Bolt, etc.) as it does to phoning a minicab office - the app itself is acting as the licensed operator, and the booking confirmation is what makes the pickup lawful.

Fares and confirmation

The fare basis (fixed price or metered/calculated fare) should be set out through the booking - not negotiated on the kerb. A booking confirmation, paper or electronic, should be available showing the details of the booking.

Common mistakes to avoid

  • Thinking a PHV can pick up a street hail 'just this once' - it can't, ever.
  • Believing app-based bookings are somehow exempt from booking rules - they still count as bookings and still need to go through a licensed operator.
  • Assuming waiting near (not on) a rank is fine - TfL treats soliciting near a rank the same as plying for hire.
  • Forgetting that penalties are serious: prosecution, vehicle seizure, and loss of the driver's PHV licence are all realistic outcomes for illegal plying for hire.
  • Only licensed London taxis (black cabs) may ply for hire - PHVs (minicabs, Uber etc.) never can.
  • Plying for hire means offering or accepting a journey on the street without a prior booking.
  • Every PHV journey must be booked through a TfL-licensed operator before the vehicle sets off.
  • Taxi ranks are reserved solely for licensed London taxis - PHVs must never wait on or use a rank.
  • Plying for hire by a PHV is an offence under the Private Hire Vehicles (London) Act 1998.
  • App bookings (e.g. Uber, Bolt) count as bookings through a licensed operator, satisfying the law.
  • A PHV driver must never accept a street hail, even if the passenger flags them down directly.
  • PHVs must not display taxi-style signage or a roof light that could suggest they can be hailed.
  • The booking confirmation (paper or electronic) should show the journey and driver/vehicle details.
  • Fares for PHV journeys should be agreed through the booking, not negotiated kerbside.
  • Illegal plying for hire can lead to prosecution, vehicle seizure and licence revocation.
  • Waiting or soliciting near a rank is treated the same as plying for hire itself.
Who is legally allowed to ply for hire in London?
Only licensed London taxis (black cabs) - never private hire vehicles.
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Define plying for hire.
Offering or accepting a journey directly from the street without a prior booking.
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Can a PHV driver pick up someone who flags them down in the street?
No - this is illegal, even for a single occasion.
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What must happen before a PHV driver can start any journey?
The trip must be booked in advance through a licensed private hire operator.
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Can a PHV wait on a taxi rank to pick up a fare?
No - ranks are reserved exclusively for licensed London taxis.
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Which law makes plying for hire by a PHV an offence?
The Private Hire Vehicles (London) Act 1998.
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Does booking through an app like Uber count as a valid pre-booking?
Yes - the app acts as the licensed operator, so a booking made through it satisfies the law.
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Can a PHV display a roof light or TAXI sign?
No - only licensed taxis may, since this signals they can be hailed.
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Where should a PHV fare be agreed?
Through the booking with the operator, not negotiated on the kerb.
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What should a booking confirmation show?
Details of the journey along with the driver and vehicle information.
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What can happen to a driver caught illegally plying for hire?
Prosecution, vehicle seizure, and revocation of their PHV licence.
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Is loitering near (not on) a rank acceptable for a PHV?
No - soliciting near a rank is treated the same as plying for hire.
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What is the single biggest rule to remember for this topic?
PHVs must always be pre-booked and must never ply for hire or use ranks - that is for taxis only.
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Health, safety & incidents

Why this topic matters

As a licensed PHV driver you are the ‘responsible person’ for your passenger's safety from pick-up to drop-off. TfL and the police expect you to know how to prevent incidents and how to react calmly and correctly when one happens.

Reporting requirements

  • Report any accident involving your vehicle to TfL, whatever the damage, as soon as reasonably possible and normally within 72 hours.
  • A vehicle involved in a reportable accident must not be used to carry passengers until it has passed a re-inspection if it's no longer roadworthy.
  • Report convictions, cautions, arrests and charges to TfL within 48 hours of you becoming aware of them - this is separate from any accident report.
  • Report any change to your health that could affect your fitness to drive, particularly anything on the DVLA notifiable conditions list (eg epilepsy, sudden loss of consciousness, insulin-treated diabetes, certain heart conditions).

Safeguarding and vulnerable passengers

  • Children under 3 do not legally need a child seat in a licensed taxi or PHV, but you must still drive appropriately and help with pushchairs/buggies.
  • If you suspect a passenger is a victim of abuse, exploitation or trafficking, do not challenge anyone directly - get the passenger to a safe place and contact the police (999 if immediate danger, 101 otherwise) or the Modern Slavery Helpline.
  • Assistance dogs must be carried free of charge and without extra fee, with very limited medical exemptions that must be certified.

Emergency and breakdown procedure

  • If a passenger is taken ill or injured, call 999 first, then reassure the passenger and follow any control-room/operator procedure.
  • In a breakdown, move the vehicle to a safe position, switch on hazard lights, and get passengers out of the vehicle and away from moving traffic where practical.
  • Keep a basic first-aid kit and a warning triangle in the vehicle - good practice, and required by some operators.

Common mistakes candidates make

  • Confusing the accident-reporting deadline (72 hours) with the conviction-reporting deadline (48 hours) - they are different windows for different events.
  • Thinking a suspected trafficking victim should be questioned by the driver - the correct action is always to remove to safety and alert the authorities, not investigate.
  • Assuming assistance dogs can ever be refused for a fee or 'extra cleaning charge' - refusal without a valid medical exemption is a criminal offence under the Equality Act 2010.
  • Forgetting that any accident, even a minor scrape with no injury, is still reportable to TfL.
  • Report any accident to TfL within 72 hours, regardless of how minor the damage is.
  • Report convictions, cautions, arrests and charges to TfL within 48 hours of becoming aware.
  • Report health changes on the DVLA notifiable conditions list as soon as they occur.
  • Assistance dogs must be carried free of charge with no extra fee, subject only to certified medical exemptions.
  • Refusing an assistance dog without a valid exemption is an offence under the Equality Act 2010.
  • For a medical emergency in the vehicle, call 999 first, then reassure the passenger.
  • Suspected trafficking or exploitation victims should be taken to safety and reported to police, never confronted directly.
  • The Modern Slavery Helpline and 101 (non-emergency police) are key contacts for safeguarding concerns.
  • Children under 3 have no legal requirement for a child seat in a licensed taxi or PHV.
  • A vehicle involved in a reportable accident that affects roadworthiness must be re-inspected before carrying passengers again.
  • In a breakdown, use hazard lights and move passengers away from moving traffic where it's safe to do so.
  • Fitness-to-drive changes must be reported to TfL even if you feel able to continue driving.
Within how many hours must you report an accident to TfL?
72 hours, whatever the extent of the damage.
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Within how many hours must you report a conviction, caution, arrest or charge to TfL?
48 hours of becoming aware of it.
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What should you do first if a passenger becomes seriously ill in your vehicle?
Call 999 immediately, then reassure the passenger and follow operator procedure.
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Can you refuse to carry an assistance dog to avoid extra cleaning?
No - this is an offence under the Equality Act 2010 unless you hold a valid certified medical exemption.
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What should you do if you suspect a passenger is a trafficking victim?
Do not challenge them - get them to a safe place and contact police (999 or 101) or the Modern Slavery Helpline.
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Is a child seat legally required for a child under 3 in a licensed taxi?
No, it is not a legal requirement in licensed taxis and PHVs.
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What must happen to a vehicle after a reportable accident affecting roadworthiness?
It must pass a re-inspection before it can carry passengers again.
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What DVLA-related information must you report to TfL?
Any notifiable health condition affecting fitness to drive, eg epilepsy or insulin-treated diabetes.
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What's the non-emergency police number for reporting a safeguarding concern?
101.
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What should you do first in a breakdown situation?
Move the vehicle to a safe position, switch on hazard lights, and get passengers clear of moving traffic.
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Who is legally the 'responsible person' for passenger safety in a PHV?
The licensed driver.
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What organisation, besides the police, can you contact about suspected trafficking?
The Modern Slavery Helpline.
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Does a minor, damage-only accident still need reporting to TfL?
Yes - all accidents are reportable within 72 hours, regardless of severity.
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